STUDIO POLICIES

Vintage Light Studios Rental Policies

Every renter MUST agree to the terms of our rental policies when they sign the rental contract. Those policies are laid out below. No exceptions will be made if renters violate any of these policies.

Booking Process

  • Sorry we CAN NOT accept Visa & MasterCard Debit cards. They do not allow us to bill afterwards for extra time or damage.

  • All rentals must be processed online through vintagelightstudios.ca our pricing is always up to date and availability is shown on the booking calendar once you choose your duration

  • Rentals must be processed a minimum of 12 hours before. Last minute bookings with less than 12 hours notice are not permitted

  • You will receive a confirmation email from info@vintagelightstudios.ca with an invoice 1-2 minutes after you process your booking

  • 12-24 hours before your rental you will be provided with a studio access code which will work right at the scheduled time of your rental

Cancellations/Rescheduling

  • All shoots have to be paid in full at the time of booking with our online system

  • Vintage Light Studios offers ONLY a studio credit for cancelled bookings (No Refunds)

  • If you cancel/reschedule your reservation with over 48 hours notice from your booking date, your reschedule fee will be 20% of your booking value.

  • If you cancel/reschedule your reservation within 24-48 hours of your booking date, your reschedule fee will be 50% of your booking value.

  • If you cancel/reschedule within 24 hours of your booking date, you will be liable for the full value of the booking

Understanding Your Rental Time Duration

  • You are expected to contain your production to the agreed upon time you rented for. Your setup, shoot and cleanup MUST happen within that timeframe as it is likely there will be another renter immediately after you.

  • It is recommended that you start cleaning up 10-15 minutes before the end of your rental to ensure you have vacated the space at the end of your allotted time.

  • If you show up late, that does not mean you can adjust your finish time. Traffic, parking, and other delays are elements YOU need to account for and they have nothing to do with the service Vintage Light Studios provides.

Overtime

  • Any overtime MUST be approved by Vintage Light Studios and must be done so no less than 30 minutes before the end of your rental

  • All non-approved overtime is billed at $175/hour on weekdays and $200/hour on weekends so make sure you stay on time

  • If you impact the renter after you by running late, hourly billing is $300/hour plus any costs incurred by the renter after you

  • The door lock and security cameras will tell us when you exited the studio.

  • It's alright to use smoke machines HOWEVER, the studio MUST be clear of all residual smoke so as not to impact the next renter. Make sure you account for this in your rental duration as it will charged as overtime

Parking

  • Vintage Light Studios Does not provide parking

  • There is free street parking all around the building at 9 Davies Ave.

  • Please pay attention to the parking signs as there are a few 1 hour zones on Davies and Thompson

  • You DO NOT have access to the lot behind the building. If you park there, you will be ticketed.

  • There are two Green P paid lots just north of Queen and Broadview a 2 min walk away.

Arrival At The Studio

  • You will be provided a door access code 24-48 hours before your rental by email so make sure info@vintagelightstudios.ca is on your safe sender list

  • Your studio access starts right at your scheduled time. You may not have early access without payment

  • If the studio is not in trip top shape please inform us immediately

  • If you need any of the radio triggers for the lighting gear, they are located on the small black trolly with the power cables

Leaving The Studio

  • You MUST lock the door if you are the last renter at the studio. If you do not there is a $250 fine and you will be responsible for any damage or theft of equipment at the studio

  • You must clean up all garbage, clean dishes you used and sweep the studio if there is any debris you left on the floor. Failure to do this, will result in a $200 cleaning fee

  • If you used a smoke machine ALL residual smoke MUST be cleared by the end of your rental or there is a $200 fee applied. If the residual smoke affects subsequent renters you will be on the hook for their production costs as well as the $200 fee.

  • Please make sure all the lights are turned off

  • If you used any of the supplied radio triggers, make sure you returned them to the trolly where you got them

Equipment Included With your Rental

  • Usually the LED lights are set up But if you wish to use any of the strobes, they can be found in the rolling tool chest in the bottom left drawer. All the light modifiers are compatible with both the LED lights and the strobes

  • All props in the studio are included except for the items in the steamer trunk

  • White and black v-flats are located in the rolling wall

  • All lighting equipment and light stands are included with your rental.

  • TTL radio triggers for Canon, Nikon, Fuji & Sony are located in the black trolly with the power cables

Sound & Music

  • Vintage Light Studios is in an old factory building with minimal soundproofing in downtown Toronto so we can not guarantee absolute silence if you are recording audio.

  • You’re more than welcome to play music with our sound system but you MUST keep music at a level that will not disturb others in the building. If we receive a noice complaint, there is a $200 fine.